HR/Office Administrator
Human Resources · Garden Grove, CA

Full Job Description

AstroAI develops tools and products we want and need for our own adventures, then we go out and use them to make sure everyone can enjoy our products. We don’t choose products based on market interests or fancy analytics; we make our products for ourselves, based on real life needs and expectations.

AstroAI mainly engages in selling household appliances as well as automobile tools worldwide via all kinds of online channels, namely Amazon, Walmart etc.

We have a warehouse in California under our Company - AstroAI Corporation, covering more than 30000 square feet, which is large enough for receiving container goods, moreover, we have created a cozy office for our employees as well. As a cross-border company, we also have a strong and complete supply chain system in Shanghai China, engaging in conducting logistics functions, developing products, and applying for patents, and a sophiscated operation team in Chongqing China for guaranteeing smooth sales.

We never cease to explore, and always embrace new energy.

Job Summary:

The HR/Office Administrator will perform administrative duties related to the operations of the office. This position will assit Human Resources Generalist to ensure all projects and tasks are taken care of.

Supervisory Responsibilities:

None.

Duties/Responsibilities:

1. Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
2. Perform receptionist duties: greet visitors, and answer and direct phone calls.
3. Receive and sort incoming mail and deliveries, and manage outgoing mail.
4. Schedules and organizes appointments; takes minutes during departmental meetings.
5. Coordinates training events or programs and recommends resources, as needed.
6. Assists with company’s procedure policy, organization of various meetings and activities, office environment management.
7. Proofreads and types documents and correspondence produced by department.
8. Assists with planning and execution of special events such as, organization-wide meetings, employee recognition events, and holiday parties.
9. Assists the human resources generalist with projects, tasks, and ad hoc responsibilities.
10. Budgets and manages the administrative expenses of the company's office.
11. Prepares purchase orders for human resource office and the other department; Manages company’s fixed assets and office supplies.
12. Directs office activities and functions to maintain efficiency and compliance with company policies.
13. Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
14. Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
15. Identify opportunities for process and office management improvements, and design and implement new systems
16. Responsible for the process of staff on-board and off-board.
17. Responsible for the maintenance of facilities and equipment in the office area.
18. Communicate with Oversea Branch related to administrative issues.
19. Performs other related duties as assigned.

Required Skills/Abilities:

1. Excellent organizational skills and attention to detail.
2. Extensive knowledge of office management systems and procedures.
3. Ability to operate general office equipment.
4. Excellent written and verbal communication skills.
5. Ability to maintain confidential information.
6. Strong organizational and time management skills, and ability to prioritize
7. Must be a self-starter and driven
8. Excellent communication and interpersonal skills
9. Strong problem-solving skills and analytical abilities
10. Must be proficient with Microsoft Office and Google products

This Job Description is prepared to generally describe the responsibilities and tasks to be performed by a fully qualified candidate who possesses the knowledge, skills, and experience required for this position. Duties or functions may be assigned to, or removed from, any position at any time.

AstroAI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.